Volunteer Responsibilities
- The work of ASRT and ASRT Foundation volunteer committees is essential to ASRT’s ability to provide
excellent service to members and to ensure that ASRT’s positions, documents and operating procedures
accurately reflect medical imaging and radiation therapy professionals.
- Appointments to ASRT and ASRT Foundation volunteer committees are made with an effort to represent the
diversity of practice and require active participation by all appointees.
- Failure to meet the minimum expectations can result in a volunteer being removed from an ASRT or ASRT
Foundation volunteer committee for dereliction of duty. The following are minimum expectations for
volunteers appointed to ASRT and ASRT Foundation volunteer committees:
- Complete acceptance forms and documents within the requested timeframe.
- Complete ASRT- or ASRT Foundation-provided orientation for the appointed volunteer committee.
- Attend and actively participate in a majority of all scheduled meetings of the appointed volunteer
committee.
- Respond to correspondence from ASRT and ASRT Foundation staff and appointed volunteer
committee leadership in a timely manner.
- Complete assigned work within the requested timeframe.
Helpful Note to Volunteers
If at any time during your term you are unable to meet the minimum requirements, please reach out to
your committee chair, staff liaison or [email protected] as
soon as possible.
Due Process for Addressing Concerns With Volunteer Appointees
Concerns may include but are not limited to violation of the ASRT or ASRT Foundation articles of incorporation
or bylaws, violation of any lawful rule or practice duly adopted by the ASRT or ASRT Foundation, dereliction of
duty, conduct prejudicial to the interests of the ASRT or ASRT Foundation, or conduct detrimental to the ASRT or
ASRT Foundation.
- When a concern arises, the leader or appointing authority of the volunteer committee will contact the
volunteer to discuss the concern and describe the required actions to correct the concern.
- The volunteer leader will compile an email documenting the concern and the corrective action plan
and forward it to the volunteer, the ex officio Board of Directors or Board of Trustees liaison or
appointing authority, and the ASRT staff liaison.
- The volunteer may provide additional information or explanation.
- If the issue is not resolved after step a. outlined above, the respective ex officio Board liaison or appointing
authority will contact the volunteer to discuss the potential removal from the volunteer committee for cause
or, if applicable, a corrective action plan to address the concern.
- The ex officio Board liaison or appointing authority will compile an email documenting the discussion
and corrective action plan and forward it to the volunteer and the ASRT staff liaison.
- The volunteer may provide additional information or explanation.
- If the issue is not resolved after step b. outlined above, the respective ex officio Board liaison or appointing
authority will begin a formal process for removal of the volunteer.
Removal of a Volunteer
- A volunteer may be removed from an ASRT or ASRT Foundation committee for cause.
- Sufficient cause includes but is not limited to violation of the ASRT or ASRT Foundation articles of
incorporation or bylaws, violation of any lawful rule or practice duly adopted by the ASRT or ASRT
Foundation, dereliction of duty, conduct prejudicial to the interests of the ASRT or ASRT Foundation,
or conduct detrimental to the ASRT or ASRT Foundation.
- Such removal may occur following completion of the due process procedure.
- The appointing authority can issue or receive formal and specific charges against the volunteer. All charges
must be issued in writing.
- If the appointing authority deems the charges to be sufficient, the volunteer shall be advised, in writing, of
the charges and intent to remove the volunteer from the committee.
- A statement of the charges shall be sent by certified or registered mail to the last recorded address of the
volunteer being charged. The volunteer shall have six business days from the documented date of receipt to
address the charges with the appointing authority and present any defense of such charges before action is
taken. If mail is undeliverable, an alternate delivery method for the notification will be determined on a caseby-
case basis.
- The removal of a volunteer shall be the decision of the appointing authority. If the appointing authority is
the Board of Directors or Board of Trustees, a three-fourths vote of the entire membership of the respective
Board is required for removal.
- In the event the volunteer is removed from a committee, the respective appointing authority will determine
if the volunteer’s membership record will reflect service on the committee through the removal date based
on the nature of the committee’s work.
- A letter notifying the volunteer of their effective date of removal from the committee shall be sent by
certified or registered mail to the last recorded address of the volunteer being removed.
It should be noted that these guidelines uniquely govern volunteer participation on ASRT and ASRT Foundation
committees. They are both subordinate to and interpretive of the respective organization’s bylaws. If any provision
within this is found to be in actual conflict or inconsistent with the bylaws — a determination that is solely
within
the discretion of the Board of Directors or Board of Trustees — that specific provision herein is considered invalid
or unenforceable to the extent of the inconsistency, and the rule stated in the bylaws must be followed.