Governance, Chapters and Affiliates
Affiliates FAQ

The official representation (usually an ASRT Board member) is on a three-year schedule, meaning your affiliate is eligible for a representative every three years. Contact the Governance Department to see when you are eligible.

The ASRT pays for the travel, meals and hotel accommodations for the official representative. The affiliate should offer the official representative complimentary registration for the conference.

Because each Board member is unique, you should contact your official representative once assigned to ask if he or she would be comfortable lecturing.

Yes, but there are stipulations. Only live lectures are reviewed free of charge. To qualify, the affiliate must be active and in good standing with the ASRT. Contact the Education Department for information on specific CE-related questions.

No, the approval is one time only. Each subsequent presentation must be submitted for review.

See contact information and instructions on submitting your conference information for the ASRT Event Calendar at Submit Your Event.

Bylaws do not need to be revised each year unless changes have been made by the affiliate or the ASRT Bylaws have been amended. Contact the ASRT Governance Office if bylaws are updated. The latest copy of the bylaws should be sent to the ASRT. Remember, bylaws should be similar to the ASRT bylaws. Substantial changes may affect the charter agreement.

Every nonprofit will need to fill out a Form 990. Organizations that have total revenue of less than $25,000 will need to file Form 990-N, which is the electronic postcard. Organizations that have revenue exceeding $25,000 can file Form 990-EZ. More complex organizations will need to complete Form 990.

• Telephone assistance for exempt organizations, retirement plan administrators and government entities is available toll-free at 877-829-5500.
• Form 990 information is available at  www.irs.gov/eo.

ASRT's group exemption offers affiliates the opportunity to use the "umbrella" tax-exempt status while the affiliate is in good standing. The ASRT files the report with the IRS by June 30 of each year, listing each affiliate that has elected to be part of the group exemption. An affiliate may only be considered tax exempt by either being a part of ASRT's group exemption or obtaining its own exemption. If you choose to apply for your own exemption, your affiliate is responsible for all filing. Contact the Governance Office for information on your affiliate's status.

Don't overlook exposures that could put your organization and your board of directors at risk. Your board of directors is critical to your nonprofit's operation and finances. Nonprofit organizations can purchase directors and officers coverage on behalf of their board to indemnify them against claims. Director and officer insurance policies are offered through several companies. See Member Perks for information on ASRT's trusted partners, including insurance companies. You can also search the internet for nonprofit state associations that list local insurance carriers and contact information. Affiliate leaders can contact the ASRT Governance Office at [email protected] or call 800-444-2778 for more information or assistance with finding an insurance company.