Communicating with lawmakers is best done in person or through a phone call, but email or mailed letters can also be effective.  Here are some tips on personalizing a written message.

Subject Line

The subject line should include the word “constituent.” This operative word will signal the staff member opening the email that it comes from a voter in the lawmaker's district.

Example: Constituent Request to Cosponsor HB XX or SBXX

Personalize Your Message

Clearly indicate the issues you are writing about and the affiliate society's position on the issue. 

Begin correspondence by identifying yourself and the issue you are writing about by including your name, professional title and your specific location (City/State).  It can also be helpful to mention where you work (if appropriate) as well as the typical number of patients you serve in any given week or month.

Example:  “I am writing/calling to express my strong support for HB or SB XXX.  As a [insert job title] in [insert location], this legislation is important to me, my employer, and my patients.  Radiologic Technologists and Radiologist Assistants are critical to increasing healthcare quality, improving the safety of medical imaging and radiation therapy procedures, and reducing health care costs.”

Focus on the Positives

  • Explicitly highlight the benefits of your request if the bill has:
  • Has bipartisan support.
  • Has stakeholder support.
  • Has been vetted by several legislators.
  • Promotes safer health care for patients.

Emphasize Local Impact

Emphasize how your representative's or senator's action will positively affect you, your employer, your patients, and/or your community.  Use your credentials to substantiate your views.  Relevant personal stories can be helpful, just remember to keep it short (one-page email/~60 second voicemail) as staffers are often pressed for time and may just skim over lengthy emails/voicemails.

Leave a Good Impression

End with an offer to provide additional information if needed.  Ask for follow up from the staffer by having them email or call you back after discussing the issue with the legislator.  Follow-up with the staffer every couple of weeks or sooner until you receive a response.  Be tactful and polite - remember that you are asking for something.

View a sample letter.

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