Author Guide

Ethical Considerations

Author Guide

Before you submit your manuscript, you will need to understand the following, which applies to all ASRT publications.

Conflict of Interest

You must disclose any potential conflicts of interest or whether you have submitted the manuscript to other journals. You can use study results in more than one paper, but you cannot submit your previously published work. Also, while your manuscript is under consideration for an ASRT journal, you may not submit it to other journals.

Copyright Transfer

When you submit your article for publication, you must enter the initials of the corresponding author in a text field on the online submission form to signify that he or she has checked with each listed contributing author for permission to submit the manuscript in its current form to the designated journal and confirm that you agree to convey all copyright ownership to the American Society of Radiologic Technologists in the event that said work is published by the ASRT in any printed or electronic format.

Patient Consent/HIPAA

Certain HIPAA Privacy Rule requirements apply to the use and disclosure of patient information in articles.

If you remove the 18 listed HIPAA identifiers from your article prior to submission of the article to the journal, you do not need to obtain a signed privacy authorization from the patient subject of the article. You must also guarantee that the photos or illustrations you used cannot lead to identification of the patient, and that the situation described is not so unique as to be identifiable by other public sources.

If you wish to publish an article that contains identifiers, you must first obtain each patient's signed HIPAA-compliant authorization. It is not necessary to submit this authorization form to the institutional review board (IRB) for review.

Original Research

If you submit a peer-reviewed article covering research using human experimentation, state in the Methods section the local institution that approved the human experimentation. Include the IRB project number and the date on which approval was obtained. If the study was exempt from IRB approval, provide an explanation.

Case Reports

A single, retrospective case report is an activity intended to develop information to be shared for medical and educational purposes. Although IRB approval is not required, certain HIPAA Privacy Rule requirements apply to the use and disclosure of protected health information (PHI) for a single case report:

Investigators who remove HIPAA identifiers from the case report data prior to disclosure of the data (e.g., prior to submission of the case report to a journal) do not need to obtain a signed privacy authorization from the subject of the case report.

Please note that in addition to removing the 18 listed HIPAA identifiers, the author/investigator must determine that no photo or illustration in the case report could lead to identification of the patient, and that the case(s) described are not so unique as to be identifiable with reference to other public sources such as media accounts.

Investigators who wish to publish a case report that is not completely de-identified to the standards of the HIPAA Privacy Rule (i.e., that contains any direct or indirect identifiers) must first obtain each patient's signed HIPAA-compliant authorization. It is not necessary to submit this authorization form to the IRB for review.

Plagiarism Screening

Plagiarism is the unauthorized use of other people's words or ideas. In your manuscript you must acknowledge the ideas and work of other authors using AMA reference style. Before a manuscript can be reviewed, it must pass ASRT's plagiarism screening process.

Permissions

If you choose to incorporate visual elements into your submission, please review the permissions required to reprint work or use a photograph of a human subject.

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