Affiliate Resources for Meeting Planning

Conference and Annual Meeting Planning

ASRT conducted a webinar for affiliate societies. This page is your resource for materials related to the webinar.


Take a Survey

Did you attend our affiliate webinar? Please take a survey and let us know how we did. 

Review the Webinars

Topic overview documents for each webinar are available below.

Helpful Resources

We have collected the following resources to help you in your conference and meeting planning efforts.

Convention Industry Council (CIC)


  • APEX Standards and Practices
  • Collaborative Industry Research
  • Pocket Planner (mobile app): Estimate amount of food to order, how much bandwidth may be required for Wi-Fi, number of tables and what size you need, size of room and all estimates to help you plan, based on the CMP International Standards.
  • CIC-member Organization Websites

  • Corporate Event Marketing Association: Free white papers; access to their blog
  • Event Service Professional Association
  • International Live Events Association

    Inspiration Central

    Special Events magazine

  • Meeting Professionals International

    MPI Webinar Series

    MPI Academy

  • National Association for Catering and Events
  • Professional Convention Management Association: Featured articles, ThisWeek newsletter, printable resources from previous webinars, access to research.
  • Other Industry Resources

    • MeetingsNet offers a plethora of articles and resources. Use of the site is free, but may require the creation of an account to access.
    • Successful Meetings: An online news source offering research and updates on the latest meeting industry trends.
    • Meetings Today
    • Event Manager Blog
    • LinkedIn groups: Use keyword search to find meeting and event industry-related groups. Many are open for membership and professionals share resources.
    • Accessible Meetings resources: U.S. General Services Administration government-wide Section 508 Accessibility Program, related to the federal Workforce Rehabilitation Act
    • Accessible Meetings resources: U.S. Department of Justice, Civil Rights Division, Disability Rights Section, related to the federal Americans with Disability Act
    • Cvent
      Cvent is a company based in northern Virginia offering meeting and event planning solutions that include registration and site selection. Its registration management program is web-based and fees vary based on the size and complexity of your meeting. In addition, there is generally a per-registrant fee (in the $1-$3/per registrant range). They also offer a variety of mobile apps for some of their solutions, one of which allows you to run your entire registration check-in process via an iPad or other mobile device.

      Cvent has sales meetings around the country, usually about an hour in length, throughout the year. You may be able to attend one of these events to learn more about their offerings.

        Disclaimer: ASRT uses a Cvent-owned company, CrowdCompass by Cvent, to create our mobile event apps for the Educational Symposium, Annual Governance and House of Delegates Meeting and the Radiation Therapy Conference. There are many other companies offering similar solutions you may wish to contact as well.


        ASRT Resources

        In addition to the webinar and associated resources listed above, you also may wish to review:

      • ASRT Communities: Join a discussion or start your own related to conference and annual meeting planning.
      • ASRT Affiliate newsletter, Affiliate Connection: We recommend, based on the results of the pre-webinar survey, reviewing tips and tricks mentioned in the following articles:
      • "Developing Vision and Mission Statements as Part of Strategic Planning” (May 2011)

        "Strategic Planning for Your Affiliate” (July 2011)

        "Marketing Your Affiliate” (March 2012)

        "Tips for Effective Affiliate Leadership” (March 2013)

        "Hats Off to a Successful Affiliate Annual Meeting Season!” (May 2014)

        "What’s the Risk?” (July 2014)

        "Annual Meeting Planning” (January 2015)

        "Boosting Your Annual Meeting Attendance” (May 2015)