Frequently Asked Questions


When can I register for the conference?

Registration for this year's conference opens May 18. Early bird registration discounted rates are available through June 19. Advance registration discounted rates are available through Aug. 21. See the Registration page.


How do I register?

Participants can register online, by mail, by fax, on the phone or on site. We strongly encourage attendees to register in advance to guarantee receipt of all conference materials and to avoid long lines at the conference.  See the Registration page.


Do I need to sign up for specific courses?

No. If there is a course you want to attend, all you have to do is show up for the class. All courses will be filled on a first-come, first-served basis.


How do I earn continuing education credit for the courses I attend?

Attendees will have radio-frequency identification (RFID) tags in their badge holders that will allow the ASRT to track attendance in educational sessions. As attendees walk through the classroom doors, gates will automatically record their attendance. Be sure your badge is visible when entering classrooms so the gates can acknowledge your attendance. Read more about RFID tag do's and don'ts.


Who needs to register?

Everyone attending a session or visiting the ASTRO exhibit hall must register. Conference packages are available to everyone.


When will I receive my registration materials?

Registration materials must be picked up in person at the registration desk during registration hours at the Manchester Grand Hyatt.


Will I have access to the ASTRO exhibit hall?

Registered ASRT attendees may visit the ASTRO exhibit hall for free. You do not need to register with ASTRO. Your ASRT conference badge will provide you with access to the ASTRO exhibit hall during show hours. Please note that ASTRO exhibit hall only registration does NOT provide access to the ASTRO Poster Hall or Poster Viewing Session and Reception. To visit the ASTRO Poster Hall, registered ASRT attendees will need to register for the ASTRO meeting.


Can I also register for the ASTRO and SROA meetings?

You may qualify for a discounted rate to attend ASTRO courses if you are registered for the ASRT Radiation Therapy Conference. Visit the ASTRO website for information about their annual meeting. Information about registering for the SROA meeting can be found on the SROA website.


What meals are included in my registration package?

Your registration includes coffee before the first educational session each morning. Lunch will be provided on Sunday.


If my package includes a one-year ASRT membership, is the membership active immediately?

No. If you register by June 19, your membership will become effective on June 20 and you will receive the July/August 2017 issue of Radiologic Technology. If you register by August 21, your membership will become effective on August 22 and you will receive either the September/October 2017 issue of Radiologic Technology or the Fall 2017 issue of Radiation Therapist. For questions about your Continuing Education Preference, please visit and click on "Continuing Education Preference" under Membership Benefits. 

What is ASRT's cancellation policy?


The ASRT accepts cancellations of event registration if submitted at least 30 days before the first day of the event. Refunds will be issued based on your original method of payment, and a 25% cancellation fee will be deducted. To transfer your event registration to another person, the ASRT must be notified of the transfer request in advance of the event. A $50 transfer fee will apply. To transfer or cancel your registration, send a letter to ASRT Member Services, 15000 Central Ave. SE, Albuquerque, NM 87123-3909 or Full refunds will be issued if the event is cancelled. The ASRT accepts no responsibility and offers no reimbursement for airfare or other expenses incurred by participants. 


How do I book my hotel room?


We’ve secured a group rate at the Manchester Grand Hyatt. To get the discounted rate, you must book through the ASRT Housing Center. Housing reservations will be available beginning May 18. Please refer to the Travel and Housing page for details. 

Do you have a sample justification letter that I could use to persuade my manager to support my attendance?


Yes. View, copy and customize this sample conference justification letter.